Cultural and Historic Affairs

Essex County Local Arts and History Grant Program

The Essex County Division of Cultural and Historic Affairs receives generous grants from the New Jersey State Council on the Arts/Department of State and the New Jersey Historical Commission which we regrant to support local arts and history organizations. Non-profit organizations within Essex County that offer cultural and/or historical programming are encouraged to learn more about this grant opportunity. Formal Information sessions are usually held in June before the August application deadline. Funding periods run from January and December of a given year.

 _______________________________________________________________________________________________________________________________________________________________________________________________

2019 Guidelines

2019 Online Application

Grant Interface - Online Application

All Applicants

Important Dates:

ONLINE GRANT APPLICATION AVAILABLE: June 1st

FUNDING PERIOD: January 1 – December 31

DEADLINE FOR SUBMISSION: August 6, 2018

Guidelines: (as of July 2014) 
*Full printable guidelines can be found under ‘Supplemental Materials’*

APPLICANT ELIGIBILITY

All Applicants must:

A. be located in Essex County and primarily serve the constituency of Essex County.

B. be incorporated in the State of New Jersey as a non-profit corporation or a unit of government.

C. have tax exempt status as determined by the Internal Revenue Service in accordance with IRC

501 (c)3 or (c)4.

D. be in compliance with all pertinent State and Federal regulations including, but not limited to the:

a. Civil Rights Act of 1964, which bars discrimination based on race, color, national origin, sex and disability.

b. Americans with Disabilities Act (ADA), which requires all providers of public programs and services to ensure that those programs and services can be enjoyed by all citizens, including those with disabilities.

THIS GRANT WILL NOT FUND

  • Capital improvements and acquisitions
  • Hospitality costs and foreign travel
  • Deficits
  • Student publications, student performances and scholarships
  • Projects in educational or religious institutions which are primarily students or members and do not involve the public at large. Programs must be supplemental to any curriculum and separate from any religious observance. Schools may seek artist residency support through the New Jersey State Council of the Arts’ Artist in Education program.
  • Fundraising events
  • Organizations receiving grant funds from the New Jersey State Council on the Arts or another County Arts Agency
  • Organizations receiving grant funds from the New Jersey Historical Commission or another County Historical Agency

TYPES OF GRANTS

General Operating Support (GOS)
Grants are available to support the overall operations of nonprofit organizations whose missions are exclusively devoted to arts or history. Requests for funding may not exceed 20% of the applicant’s annual expense budget. These grants are non-restricted, non-project funds. GOS grants must be matched one dollar for every dollar awarded (1:1).

Special Project Support (SPS) Grants are available to support the cost of a special project of the applicant. The special project must be wholly dedicated to the arts or history and be a project or program open to the general public. Requests can be made up to 50% of the special project’s expenses. SPS grants must be matched one dollar for every dollar awarded (1:1); the match may be comprised of up to 50% of in-kind support. Colleges & Universities receiving state support must make a 2:1 match to the Local Arts Grant.

HOW TO APPLY

The Essex County Local Grant Program now supports a web-based application process.

Log on or create a new account and start filling out your application today:

Grant Interface - Online Application

Upon registration, applicants will find applications to ‘apply’ for either the Local Arts Grant Program or Local History Grant Program. Blank budget charts for use in the application can be found under 'Supplemental Materials'.

Supplemental Materials:

 _______________________________________________________________________________________________________________________________________________________________________________________

Current Grantees

Grant Interface Log-In

Important Dates:

2018 ARTS INTERIM REPORT DEADLINE: JULY 16, 2018
2018 HISTORY INTERIM REPORT DEADLINE: JULY 16, 2018

2018 ARTS FINAL REPORT DEADLINE: JANUARY 14, 2019
2018 HISTORY FINAL REPORT DEADLINE: JANUARY 14, 2019

Supplemental Materials:

Resources:

 ____________________________________________________________________________________________________________________________________________________________________________________

Frequently Asked Questions

Q: Where do I apply?
A: All applications are now submitted through an online grant web portal. Links to this grant web portal can be found at the County of Essex website (www.essexcountynj.org). First time applicants will have to create an account for their non-profit organization before having access to the application form.

Q: Is there a blank budget form we should use to fill out and upload in our application?
A: The Cultural & Historic Affairs page on our Essex County Parks website (www.essexcountynj.org/p) contains many documents related to the application process. Listed under 'Supplemental Materials' are grant guidelines, blank budget forms and other pertinent materials throughout the year.

Q: What is a general award amount?
A: Awards generally range from $500 - $5,000.

Q: Can I still get a grant with Essex County if I get money from:
The National Endowment for the Arts grant - YES

The New Jersey State Council on the Arts or another County Arts Agency - NO
The New Jersey Historical Commission or another County Historical Agency - NO

Q: Would my organization be eligible to apply for a Local History and a Local Arts grant in the same year?
A: Yes, you can apply to both an arts and history grant under the same organization as long as it's for two different projects. 

Q: As we are not a nonprofit, would we be able to still apply for a grant?
A: Both nonprofits and units of government are eligible to apply for grant. Newly formed organizations should find an eligible partner to serve as a fiscal sponsor.

Q: Is it now a new requirement that we have an “Emergency/Disaster/Preparedness Plan” in order to qualify for a grant?
A: We strongly suggest organizations create an emergency plan. You can also note in this section if you are planning to develop a plan within the grant period. We do understand an emergency plan can look very different depending on your organization and programming, but want you to begin to think along the lines of disaster planning to strengthen the longevity of your organization. If you do not have a plan and do not plan to work towards one, state that within the application and we will review properly.

Q: What materials should I have ready as I start my application?
A: Some of the support materials we ask for are:

  • Budget Charts 
  • Tax-Exempt Determination Letter
  • ADA Compliance plan
  • Key Staff Resumes
  • Artist List (arts specific)
  • Marketing Materials